Fingertec DiGiPAY Manuel d'utilisateur

M A N U A L P E N G G U N A

7Figure 1.9 CONTENTS • The setting up of employees particulars. Click Next button to proceed. ADD - Add a new employee. Delete - Delete a current e

8Figure 1.10Figure 1.11 CONTENTS• Assign fixed allowances for each employee. Click Next button to proceed. • The end of Setup Wizard. Click Finish b

9Figure 1.12 CONTENTSOnce the Setup Wizard is completed, you will be presented with the Welcome window as per Fig-ure 1.12. The Welcome window will be

10Figure 1.13This portion will only be available for registered company.NOTE CONTENTSMAIN MENUSPOT HELP allows you to view the short note for

11Figure 1.14Figure 1.15 CONTENTSPAYROLL ADVISORBy double clicking the option, the system will guide you until the task is completed. UPDATE SERVICEAs

12Figure 1.16 CONTENTSTo retrieve the latest update from the Internet, make sure, that the computer is connected to the Internet via modem, then click

13Figure 1.17 CONTENTS 2. Determine the number of users allowed access to the system. Among all the users, only one of them is allowed to be granted

14Figure 1.18Figure 1.19 CONTENTSTOOLBARVIEWING TOOLBAR Go to last record Add a new record. Go to previous record Editing toolbar will appear

15Figure 2.1 CONTENTSCHAPTER 2SYSTEM CONFIGURATIONThis chapter guides you in setting up the system configuration based on your company’s payroll requi

16Figure 2.2 CONTENTSPAYROLL SETTINGS This function allows you to define basic payroll information for your company.1. Double click “Payroll Settings”

CHP 1 • BASIC SETUP 1-14 Minimum System Requirements Installation Getting Started Login and Quitting New Company and Setup Wizard Main Menu Payroll

17Figure 2.3NOTE CONTENTSPREFERRED LANGUAGEThis system is capable of displaying multi languages. Three languages are provided by default an

18Figure 2.4NOTE CONTENTSBACKUP/RESTORE DATABASE FILESThis function is to backup existing database to another storage media or restore database from p

19Figure 2.5 CONTENTSDAY TYPEThis function is to specify the keywords that represent the day type for each day of the week. We recommend you to mainta

20Figure 2.6 CONTENTSLEAVE TYPE This function is to specify the type of leave allowed in the system. A total of 8 leave types are made available for y

21Figure 2.7Figure 2.8 CONTENTSALLOWANCE/DEDUCTION CODESetting up of both allowances and deductions are similar. In order to cut the explanation short

22Figure 2.9 CONTENTSNATIONALITY/ETHNIC/RELIGION/EDUCATIONSetting up of nationality, ethnic, religion and education are similar. In order to cut the e

23Figure 2.10 CONTENTSPOSITION/BRANCH/DEPARTMENT/COST CENTER/JOB GRADE/CATEGORYSetting up of position, branch, department, cost center, job g

24Figure 2.11 CONTENTS BRANCH ADDRESS BOOKThis function is used to specify banks and statutory bodies related information. You can define unlimited

25Figure 2.12 CONTENTSEARNINGS SUBJECT TO STATUTORYThis function specifies the construction of earnings for statutory deductions’ calculation. 1. Dou

26Figure 3.1 CONTENTSCHAPTER 3EMPLOYEE MASTERA click on the people icon will activate this function. It consists of the following topics as shown in F

CHP 4 • PAYROLL OPERATIONS 32-46Activate Program Loan Repayment Entry Tax Schedule Entry Advance Payment Entry Leave Taken Entry Attendance Sheet Cr

27Figure 3.2 CONTENTSThere are four things you can do here. 1. Add a new staff.2. Attach or change photograph of a particular staff.3. Change staff in

28Figure 3.3Figure 3.4 CONTENTSTO CHANGE STAFF INFORMATION• Use Edit Record button on the viewing toolbar to start this process.• Make the necessary

29Figure 3.5 CONTENTSTO REMOVE A STAFF• Use Delete Record button on the viewing toolbar.• When prompted, click on Yes button to confirm deletion.PAY

30Figure 3.6 CONTENTS• For leave, as monthly rated staff, the first 7 types of leave is included as part of the salary. Thus, they are check

31Figure 3.7 CONTENTSIn addition to personal information and payroll policy, Employee Particulars also provides a page to view the payroll summary and

32 CONTENTSCHAPTER 4PAYROLL OPERATIONSThis chapter covers the simple procedures to run the DiGiPAY. Follow the steps below for the most efficient oper

33Figure 4.1 CONTENTSLOAN REPAYMENT ENTRYLoan repayment allows you to specify deductions that will be effective for selective months. It is useful for

34Figure 4.2 CONTENTSTAX SCHEDULE ENTRYUpon approval by income tax authority, some employees would be granted permission to pay the monthly tax based

35Figure 4.3 CONTENTSADVANCE PAYMENT ENTRY Advance payment refers to salary payment paid prior to month-end payroll processing. Thus, dur-ing month-en

36Figure 4.4 CONTENTSLEAVE TAKEN ENTRY By utilizing the leave taken entry, leave taken will be updated into payroll journal and ease the calculation o

1Recommended allocation of 30MB or higher for com-pany databaseNOTE CONTENTSCHAPTER 1BASIC SETUPThis chapter gives you quick and simple instructions t

37Figure 4.5 CONTENTSATTENDANCE SHEETAttendance sheet is available to help customers with DiGiTime/TCMS V2 program to speed up the payroll calculation

38NOTE CONTENTSCREATE JOURNAL ENTRYThere are three types of journal, namely Mid-month, End-month and Deferred Pay. To create jour-nal entry, you need

39Figure 4.6Figure 4.7 CONTENTSIn the next three pages, the 6 pages of the journal are presented.

40Figure 4.8Figure 4.9 CONTENTS

41Figure 4.10Figure 4.11 CONTENTS

42Figure 4.12 CONTENTSBONUSThis function is available in Payroll Transactions.1. Click on the icon .2. Double click “Bonus”.3. To add record, click o

43Figure 4.13 CONTENTSREPORT PRINTINGClick icon , a Report Generation pop up screen will be displayed as shown in Figure 4.13. All the reports avail

44 CONTENTSBANK AUTO-PAY SYSTEMBank auto-pay system is provided by some of the banks in Malaysia in order to allow the salary transfer to be done elec

45Figure 4.14 CONTENTSPAYROLL CLOSINGOnce you have completed the Monthly Payroll Operation, you are already at the last step of the Payroll Operation

46 CONTENTSTO SHUTDOWN FROM DiGiPAY 1. Click icon to exit from DiGiPAY.2. At login screen, click “Shutdown” button. CONGRATULATION! You h

2Figure 1.1Do not maximize the Windows Explorer.NOTE CONTENTSFor example: D:\SETUP For AutoOpen and manually run setup program, please follow the on

47Figure 5.1 CONTENTSCHAPTER 5OTHERSLEAVE ENTITLEMENT SETTINGThis function is available in Employee Master. It is made available to run and setup the

48 CONTENTS4. To configure the leave entitlement calculation method, go to Balance page and click on Edit Record button on the viewing toolbar.5.

49Figure 5.2 CONTENTSHISTORY FILESClick on the icon on the main toolbar. As you can see in Figure 5.2, there are 4 options. However, only the first

50Figure 5.3 CONTENTSDELETE HISTORY JOURNALTo delete history journal, double click on “Delete history journal” and proceed as prompted. Once it is com

51Figure 5.4 CONTENTS3. To generate the list of active employees, click on Generate button on the viewing toolbar and generate accordingly.4. Once gen

52Figure 5.6Figure 5.5 CONTENTS

53Figure 5.7 CONTENTSHOW TO ASSIGN ACCUMULATION INTO CP8A (EA FORM)?As you may have noticed on Page 3 & 4 of CP8A (EA Form), there are a number of

54Figure 5.8 CONTENTS TAX CP159 / RECEIPTSForm CP159 must be submitted by the company to IRB every year. This function is available in Employee Master

55Figure 5.9Figure 5.10 CONTENTS

56Figure 5.11Figure 5.12 CONTENTSRUNNING DiGiPAY IN A NETWORKThis part is provided as a guideline for those who are planning to use a single copy of i

3Figure 1.3Figure 1.2 CONTENTSGETTING STARTEDOnce installation is completed, you may start to run DiGiPAY as shown in the following steps:• Click on

57 CONTENTS4. In DiGiPAY directory, you will find a file called NETCFG.EXE.5. Double click the NETCFG.EXE and the program will execute.6. Click on Yes

58CONFIGURE CLASSIFICATION- Nationality- Ethnic- Religion- EducationCONFIGURE ORGANIZATION HIERARCHY- Branch- Department- Cost Center- Job Gra

59Employee Master- Add new employee- Update payroll settings- Update resignation- IncrementLeave Management (Optional: Leave Taken)Loan Management

60 CONTENTSAPPENDIX BSAMPLE REPORTSAll sample reports are for reference only. The fonts and layout may deter slight-ly from the original printouts.PAY

61 CONTENTSPAY SHEETPAY CHEQUE

62 CONTENTSCOINAGE ANALYSISBANK ORDER

63 CONTENTSPAYROLL JOURNALJOURNAL SUMMARY

64 CONTENTSEMPLOYEE PERSONAL RECORDLEAVE TAKEN LIST

65 CONTENTSLOAN REPAYMENT LIST

66APPENDIX CFREQUENTLY ASKED QUESTIONS CONTENTSQ1. I realized that I had missed out some of the settings during the Setup Wizard session. How can I u

4Figure 1.4 CONTENTSLOGIN AND QUITTINGTO LOGGING ON TO DiGiPAYWhen you start DiGiPAY, you may choose the directory that you want to log in by highligh

67 CONTENTS STEPS DESCRIPTION 1 Based on settings in Employee Particulars, select basic information, daily rate and hourly rate will be calculated

68 CONTENTSQ4. I understand mid-month and end-month. But, why there is an additional deferred pay?A. In normal practice, salary would be paid either

69 CONTENTSQ7. Every transaction in the DiGiPAY software yields the same amount as my manual calculation. But, why my manually calculated EPF contrib

70 CONTENTS Inland Revenue Department made a provision in its income tax regulation in 2000. The provi-sion says that Muslim employees who make zakat

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5Figure 1.5Figure 1.6 CONTENTS• Language selection for the new company. • Welcome message for the Setup Wizard. Key in the CD key and click Next but

6Figure 1.7Figure 1.8 CONTENTS • Define the company profile. Click Next button to proceed. • Define payroll settings. Click Next button to proceed.